Welcome to Week 3 of the Digital Photo Organizing Challenge! Get ready to create your digital photo backup! Exciting? Not really. Absolutely positively necessary? Yes.
If you’re just stumbling upon this challenge, you’ll want to begin your journey to organized photo nirvana by completing the Week 1 assignment (establish a digital photo hub), followed by the Week 2 assignment of taking an inventory of your digital photo collection.
Before we roll up our sleeves and dive into the nitty gritty organizational work, we’re going to complete what I consider to be the most important step in the digital photo organization process…creating a backup system.
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If you do nothing else during the course of this challenge, please complete this week’s assignment of putting a backup system in place to protect your digital photos. Pretty please?!?
DIGITAL PHOTO BACKUP: GENERAL BACK UP SYSTEM
To get you started, read this post that outlines the necessary components of a proper digital photo backup system. The two key points to remember as you set up your back up system are:
- make the backup process as automated as possible
- create at least three copies of your photos and store these copies in at least two physical locations
At this point in the process, I recommend completing the first two steps of the four-pronged approach outlined in that post. It’s better to hold off on signing up for a cloud photo storage service and printing your photos until you’ve whittled down and organized your collection.
Another option to throw into the mix that can be used in addition to or in place of an external hard drive is a Picture Keeper device. Picture Keeper is a USB flash drive device that you plug into your computer, which automatically finds and backs up all of the digital photos on your computer. The Picture Keeper mobile app backs up photos on your devices to your computer. This backup solution is a favorite for the “low-tech” folks among us!
DIGITAL PHOTO BACKUP: BACK UP OF “THE CHAOS”
Before you officially begin the process of organizing your digital photos, you should “back up the chaos”. What do I mean by that? In the photo organizing world, it simply means creating a copy of the original (disorganized) digital photo hub that you created in Week 1. “But why would I want to create a copy of The Chaos?” you ask.
As you’ll soon discover in the coming weeks, it’s really easy to make mistakes when you begin the process of sorting, decluttering, and renaming your images. Having that back up of The Chaos can save your bacon if you accidentally delete images, or begin to get confused during the organization process. You can always refer to that original backup to know exactly what you started with. In the worst case scenario, you could use it to begin the organizing process all over again if you find yourself in a hopelessly confusing place at 2 a.m. (I speak from experience!).
Once you’ve created a copy of the master folder that contains the disorganized photos on your digital photo hub, be sure to rename the two folders so that it’s clear that one copy is never to be touched, and the other is your working copy. Some examples of names for the “never to be touched” folder might include: “Original Photos”, “Source Photos”, “Disorganized Photos”, etc. Use names that make sense to you.
Your Assignment for Week 3 – Create a Digital Photo Backup System:
1. Read about the 4-pronged approach to setting up a photo backup system
2. Complete steps 1 & 2 of the 4-pronged approach
3. Back up “The Mess” by creating a copy of your master folder on your digital photo hub
4. Rename the copy to differentiate the 2 folders
Be sure to return later in the week to let me know about your progress in the comments section below!
Have you grabbed your free Digital Photo Organizing Tool Kit yet? I’ve created it as a companion resource for Challenge participants. Just enter your information in the form below, and the Tool Kit will be sent straight to your inbox!
This post is part of the 10 Week Digital Photo Organizing Challenge
Just stumbled upon the Challenge? Read the Digital Photo Organizing Challenge intro post first. Here’s what to look for in the coming weeks:
- Week 1: Create a digital photo Hub
- Week 2: Create a digital photo inventory
- Week 4: Create a core file structure
- Week 5: Sort your digital photos
- Week 6: Remove duplicate digital photos
- Week 7: Rename digital photo file names
- Week 8: Tag & rate your digital photos
- Week 9: Create a digital photo maintenance plan
- Week 10: Celebrate and share your digital photos
Now go forth and back up my friend!
Photo © Deposit Photos/@ coprid
Photo © Deposit Photos@ Shtanzman