Welcome to Week 3 of the Digital Photo Organizing Challenge! Ready to create your digital photo backup system?
If you are just discovering the challenge, you’ll want to begin your journey to organized photo bliss by completing the Week 1 assignment (establish a digital photo hub), and then moving on to the Week 2 assignment of taking an inventory of your digital photo collection.
Before we roll up our sleeves and dive into the nitty gritty organizational work, we are going to complete what I consider to be the most important step in the digital photo organization process…creating a backup system.
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If you do nothing else during the course of this challenge, I strongly urge you to complete this week’s assignment of putting a backup system in place to protect your digital photos.
DIGITAL PHOTO BACKUP: GENERAL BACK UP SYSTEM
To get you started, read my post that outlines the components of a proper digital photo backup system. The two key points to remember as you set up your back up system are:
- Strive to make the backup process as automated as possible
- Create at least 3 copies of your photos and store these copies in at least 2 physical locations
At this point in the process, I recommend completing the first 2 steps of the “4-pronged approach”. It’s better to hold off on signing up for a cloud photo storage service and printing your photos until we’ve whittled down and organized your collection.
Another option to throw into the mix that can be used in addition to or in place of an external hard drive is the Picture Keeper device. Picture Keeper is a USB flash drive device that you plug into your computer, and it automatically finds and backs up all of the digital photos on your computer. The Picture Keeper mobile app backs up photos on your devices to your computer. This backup solution is a favorite for the “low-tech” folks among us!
DIGITAL PHOTO BACKUP: BACK UP OF “THE CHAOS”
Before you officially begin the process of organizing your digital photos, you should “back up the chaos”, a saying in the photo organizing industry that refers to creating a copy of the original (disorganized) master pictures folder that currently lives in your Hub. “But why would I want to create a copy of The Chaos?” you ask.
As you’ll soon discover in the coming weeks, it’s very easy to make mistakes when you begin the process of sorting, reducing, and renaming your images. Having that back up of The Chaos can save your bacon if you accidentally delete images, or begin to get confused in the process. You can always refer to that original master file to know exactly what you started with, or even use it to begin the organizing process all over again if you find yourself in a hopelessly confusing place at 2 a.m. (I speak from experience!).
Once you’ve created a copy, be sure to rename the copy and the original folders so that it’s clear that one copy is never to be touched, and the other is your working folder. Some examples of names for the “never to be touched” folder might include: “Original Photos”, “Source Photos”, “Disorganized Photos”, etc. Use names that make sense to you!
Your Assignment for Week 3 – Create a Digital Photo Backup System:
1. Read about the 4-pronged approach to setting up a photo backup system
2. Implement steps 1 & 2 of the 4-pronged approach
3. Back up “The Mess” by creating a copy of your PICTURES folder on your hub
4. Rename the copy
Be sure to return later in the week to let me know about your progress in the comments section below!
Have you grabbed your free Digital Photo Organizing Tool Kit yet? I’ve created it as a companion resource for Challenge participants. Grab yours here.
This post is part of the 10 Week Digital Photo Organizing Challenge
Just discovered the Challenge? I invite you to read the Challenge Overview post first. You can then begin to work your way through the weekly Challenge assignments below:
- Week 1: Establish your digital photo hub
- Week 2: Create a digital photo inventory
- Week 4: Create a core file structure for your digital photos
- Week 5: Sort your digital photos
- Week 6: Remove duplicate digital photos
- Week 7: Rename digital photo file names
- Week 8: Tag & rate your digital photos
- Week 9: Create a digital photo organizing maintenance plan
- Week 10: Celebrate & share your photos
~ Happy Photo Organizing my Friends!